Willem Top: How To Build A Management System That Works

Willem Top is kind of a legend in safety - at least in The Netherlands and Belgium. When I started in the safety profession in 1992, my first major course was Safety Auditing and an induction in the International Safety Rating System (ISRS) from DNV. At the course I was given two books, “Risk/Loss Control Management” and “Safety Auditing”, both written by Willem Top and both of which have been used from one time to another during the past 20 years of my professional career.

Now Willem has collected some of the knowledge and experience he has gathered in his long career as a professional and bundled it in this e-book. I’m no particular fan of e-books (love to read from paper and highlight/comment on the printed version) but at least this saves some space in the bookshelf.

On 200 pages Willem delivers an easy to read, practical and rather unpretentious view on how a management system (regardless the scope, even though he comes from a safety background the book is rather holistic) can be built with the help of a number of basic elements/principles. Willem himself calls it a “travel guide” rather than a “cook book”.

At first one may get a perception that Top concentrates very much on avoidance of losses, reading on in the book one discovers that he very much promotes the use of positive drivers, call it leading indicators if you want, in order to reach this goal.

Some people will criticize the culture-as-system approach that seems to be promoted on page 29, but Top is quick to apply an important nuance. He knows his limitations, being a chemical engineer and no psychologist and he stresses some of these limitations throughout the e-book.

The proposed elements for the management system sound sensible. Sure, I would have made a slightly different cluster than Top’s 17 steps, but that’s quibling over details in definitions. The elements discussed are essential. On a critical note, the PLAN, TRAIN, DO model that Top promotes does in fact contain check/evaluate and improve steps, but these are a bit hidden in the model. I would propose to follow Deming’s PDC(S)A.

What I like is that Top stresses the fact that a management system can be written down, but in some instances also done orally, or just through actions and giving the example. This might be an eye opener for quite a few. Especially with the ISRS in the back of my mind which I always perceived as very solid and complete, but also as very bureaucratic. Willem Top addresses another drawback of the ISRS (without actually naming the ISRS) namely the rating, which may become a goal in itself, thereby prioritizing elements that gain points and neglecting essential elements that create control. He does propose an alternative rating for his 17 step approach as a measure for implementation.

A benefit of this rating system is that Top listed the desired state properties of the various steps (at least some of them) which guides the assessment further than just a simple yes/no tick-list-of-requirements. And whether you use the rating or not, it is a fine (check)list of points to consider when building and implementing your management system.

You can order this e-book directly from the author. Check Willem Top’s website:

http://www.topves.nl/contact.htm

Rob Long: For The Love Of Zero

The second book by Rob Long is mainly dedicated to dismantling the “Zero Harm Cult”, its language, its way of thinking and possibly negative effects. The book has a lesser degree of “hopping through” than the first and (I think that) it’s rather meant to read from start to end. While the book is divided in three sections, there are two main parts, the first concentrating on the “zero” phenomenon while the second part (chapters 7 onwards) deals with alternative strategies.

The book opens with a discussion of the fascination with ‘zero’ in general. One may dispute the relevance of several examples, but at least it’s amusing. The second chapter discusses some of the arguments pro and contra ‘zero harm’ and also shows some of the more extreme forms of use of ‘zero harm’ language, where ‘zero harm’ has begun to replace central and essential safety terminology like ‘risk’. A dubious trend, to say the least.

An interesting twist to some already known arguments against ‘zero harm’ is that Rob Long discusses it in relation to psychological disorders and fundamentalism. The entire chapter 6 is dedicated to the latter and one may criticize Rob mildly for the fact that he goes slightly overboard here and provokes a comment that he’s a bit of a fundamentalist himself (an anti-fundamentalist-fundamentalist, so to speak). Rob also spends ample time on the (negative) consequences of ‘zero harm’ language.

While the discussion of ‘zero harm’ is very thorough, other themes are treated a bit shallow, like Rasmussen/Reason’s SRK-model of human error and Heinrich’s pyramid (and in that case entirely missing the value of that metaphor, i.c. learning from weak signals). The discussion of HRO and Risk and Safety Maturity on the other hand is most interesting.

Very worthwhile are pages 48 and 49 with the essentials of motivation that elaborate on themes discussed in “Risk Makes Sense”. Most valuable in my opinion are the parts on good goal setting which are found in chapter 5, 7 and 8, especially underlining the importance of positive goals.

One drawback of the book is that there is a certain degree of repetition from “Risk Makes Sense”, some parts are even literally copied. So I wouldn’t recommend reading them too closely after each other (unless you want to save some time and are able to skip/skim some sections).

A third book in the series, “Real Risk”, is in the making. Regarding the contents of the first two books that should be one to watch out for!

ISBN 978-0-646-58765-3

Available from: http://www.humandymensions.com/

Deming Cycle in JBV Style

This is an A3 "poster"/"placemat" that we use to explain HSEQ Management and some instruments to managers and other people. You'll find them all around our company on desks and wall.

Bug me sufficiently and I will do a translated (English) version. Temporary version of this below - I haven't had time yet to translate the various tools/documents of course...